1Introduction
Base Agency understands the importance of protecting information submitted through its website and communication systems.
This Data Protection Statement explains our general approach to protecting personal, business, project, application, and uploaded information.
2Information Protection Principles
Base Agency aims to manage submitted information based on the following principles:
- Limited collection
- Purpose-based use
- Controlled access
- Secure storage
- Responsible sharing
- Confidential handling
- Reasonable retention
- Data accuracy
- Protection against misuse
3Internal Access Control
Submitted information should only be accessed by authorized team members who need the information for legitimate business purposes.
Examples include:
- Proposal review
- Project communication
- Career application review
- Partnership evaluation
- Support request handling
- Administrative follow-up
4File and Document Protection
Uploaded files such as CVs, portfolios, company profiles, project documents, and support files should be stored securely and accessed only by authorized users.
Sensitive files should not be publicly available or directly accessible through open website links.
5Admin Panel Protection
The website admin panel should include:
- Secure login
- Strong passwords
- User roles
- Access permissions
- Activity logs
- Private file access
- Restricted sensitive information
- Backup systems
6Data Sharing
Base Agency does not sell submitted information.
Information may be shared internally with authorized departments or externally with trusted service providers only when necessary for website operation, communication, security, hosting, email delivery, or service processing.
7Data Retention
Base Agency may retain information as required for business communication, legal obligations, internal records, recruitment, project history, and client service management.
Information may be deleted or archived when it is no longer required.
8User Requests
Users may contact Base Agency to ask about their submitted information or request correction or deletion where applicable.